System Management - Publications

C.E.S.P. 3-44: 1862/1890 Publications Procedure for Authorship Credit

Summary: New policy establishing a procedure to insure proper authorship credit when both 1862 and 1890 faculty co-author fact sheets.

1862/1890 Publications Procedure for Authorship Credit

If a fact sheet has been co-authored by specialists from the 1862 and 1890 campuses, both authors will receive equal credit, with the authors listed alphabetically. When there is a primary author and secondary author(s), the primary author will be listed first and the secondary author(s) will be listed beneath the primary author in alphabetical order.

When a fact sheet that had been co-authored by specialists from the 1862 and 1890 campuses is revised, it will be revised by specialists from both the 1862 and 1890 campuses and all specialists involved in the rewrite will receive equal credit on the revised edition, listed alphabetically unless the original publication had primary and secondary authors.  If the original publication had a primary author, the primary author should lead the rewrite and the author credit will continue to show primary and secondary authors.

If the 1862 campus is the sole funder of the new or revised fact sheet, the design, cooperating statement and E.E.O. statement will be applied in accordance with the 1862 campus’ standards of usage policy and/or procedure. If the 1890 campus is the sole funder of the new or revised fact sheet, the design, cooperating statement and E.E.O. statement will be applied in accordance with the 1890 campus’ standards of usage policy and/or procedure. If both campuses equally fund the new or revised fact sheet, both campuses’ logos will appear on the fact sheet and the design will follow the standards of usage policy and/or procedures adopted and accepted by the administration of both campuses.  When a publication initially developed by one institution is revised in format or content, permission of the originating institution will be obtained and the original institution and author will be recognized regardless of funding source for the revised publication.

When submitting the fact sheet for editing and design, the primary author will notify the communications staff of the funding source (1890, 1862, or joint) in the special instructions area of the print jacket. Also, complete names and titles of the primary author and any secondary authors are to be provided on the disk along with the text. The fact sheet will be entered in the publication ordering system using the name of the primary author.